Vacancies

Learning & Engagement Project Manager

We have vacancies for two Project Managers to join our Learning & Engagement team on part-time & full-time fixed-term contracts

WE HAVE VACANCies FOR two PROJECT managers TO JOIN OUR LEARNING & ENGAGEMENT TEAM ON part-time & full-time fixed-term contracts. Please see the details of the contracts Types available below.

Reporting to the Head of Learning & Engagement, the post-holder will be responsible for the creative development and management of a range of projects across the L&E programme. The programme supports the creation of new work, and supports participants to discover opera and develop their talent. The portfolio managed by the post-holder will change over time according to the needs of the organisation and the scope of the projects being delivered.  The post-holder will also be closely involved in the day-to-day running of the department’s programme of work and its busy office (real or virtual).

The L&E Project Manager will coordinate and liaise closely with multiple departments across the organisation, most notably Communications, Development, and Technical. Other key contacts include members of Glyndebourne performing companies and freelance artists, learning providers, partner organisations, community groups, members of the general public and some funding bodies. 

Key Tasks and Responsibilities

Project Portfolio

The post-holder will be responsible for the day-to-day management of a range of projects, ensuring their effective organisation. This will include:

  • Working with the Head of Learning & Engagement, the L&E Business and Operations Manager, and other members of the L&E team to develop existing projects and create new projects which make imaginative use of the organisation’s resources and are in line with Glyndebourne’s artistic and strategic objectives.
  • Identifying appropriate artistic teams for projects and supervising their work.
  • Identifying and recruiting participant groups.
  • Scheduling projects and organising the relevant staffing and resources.
  • Collaborating with Glyndebourne Technical departments to ensure effective planning of technical support for L&E projects.
  • Managing,  working in collaboration with, and maintaining relationships with partnership organisations.
  • Attending project activity within the portfolio. 
Business Operations
  • Delivering a consistent approach to planning and administrative processes, as defined by the L&E Business and Operations Manager. 
  • Creating and delivering partnership agreements based on Glyndebourne templates.
  • Contributing to a consistent and effective approach to the use of Google Drive for L&E working documents. 
  • Ensuring the L&E content of the Glyndebourne website & intranet for the project portfolio is current, ensuring teams are supplied with up-to-date and relevant information.
  • Ensuring all project records are archived in accordance with the archiving policy, both paper and digital. 
Communications
  • Ensuring the effective promotion and communication of project activity through external and internal communication channels.
  • Producing and proofing communications for internal and external audiences where appropriate.
  • Promoting the work of Glyndebourne to artists, peer organisations, funders and opinion formers.
  • Representing Glyndebourne in respect of its L&E programmes and initiatives.
Financial 
  • Drawing up and managing project budgets as directed, ensuring strict financial control.
  • Negotiating fees and contracting artists and other personnel involved in projects.
  • Drawing up contracts between Glyndebourne and partner organisations.
  • Ensuring that all projects within the portfolio align with the company’s Safeguarding, Equal Opportunities and Data Protection policies.
Evaluation and Data Monitoring
  • Ensuring effective monitoring, evaluation and documentation of projects, including regular analysis of participation data.
  • Day-to-day use of the L&E database (Tessitura), ensuring that data is regularly and accurately inputted. 
  • Proactive and regular analysis of data and other evaluative measures of success for the purposes of external and internal reporting. 
Compliance
  • Ensuring a safe, inclusive and welcoming environment by adhering to all compliance requirements including Health & Safety (including undertaking risk assessments where required), Safeguarding, Equality & Diversity, and GDPR.
Wider team contribution

The post-holder will play an active role in other aspects of the department’s work and undertake other duties as required, including: 

  • Collaborating in the general administration and management of the department in all aspects of its work, and in the efficient running of the office.
  • Contributing to the strategic and artistic development of the programme.
  • Collaborating on or assisting with the management of L&E projects beyond the primary portfolio, as directed.
  • Project management of new creative projects as they evolve.

Knowledge, Skills and Experience

Essential
  • Proven experience of producing high quality arts or participatory arts projects.
  • Experience of managing project teams.
  • Understanding of arts education work across music, theatre and opera, and a commitment to enhancing its accessibility to a wide range of groups.
  • The ability to contribute new ideas to creative processes. 
  • Demonstrably excellent project management, administrative and organisational skills.
  • Experience of developing and managing budgets.
  • Experience of data management.
  • Knowledge of Further Education, Higher Education and training programmes in connection to the performing arts.
  • Excellent written and verbal communication skills with an enthusiasm for communicating with a range of different groups.
  • Good understanding of current issues within the context of arts education.
  • Ability to present ideas and projects in formal and informal situations.
  • Team player
  • Ability to deal with a diverse workload, work under pressure and manage multiple priorities, both short and long-term.
  • Availability to work during evenings and at weekends as required.
  • Digitally literate with good knowledge of social media and digital learning.

Desirable

  • Knowledge of Tessitura.
  • Full driving licence and own car

An enhanced DBS disclosure will be requested in the event of a successful application in accordance with Glyndebourne’s Safeguarding Policy.

Location

Glyndebourne is situated in Lewes, East Sussex. We believe that the Glyndebourne site and what we do here is central to our culture. However, we take a flexible approach to including an element of working from home. More details can be discussed at interview.

Hours of Work

These are the vacancies we have available – Please indicate on your application which vacancy you are applying for:

  • Part-time, 3 days per week, fixed-term until the end of December 2024
  • Full-time, fixed-term 12 month contract. (we are also open to applications from candidates who are interested in working part time as part of a job share)

You will be expected to work some evenings and weekends to meet the demands of the role.

Salary and Benefits

We can offer a salary of £33,600, per annum, pro rata. Salaries are reviewed annually on 1st January.

We offer 33 days (6.6 weeks) holiday inclusive of bank holidays, per annum, pro rata.

We can offer a beautiful working environment, and the chance to see world-class opera.  For those without their own transport we have a free minibus service to and from Lewes railway station. 

We also offer : 

  • Free Pilates and Zumba classes, once a week
  • Corporate Gym memberships
  • An onsite Physiotherapist
  • Cost price electric car charging
  • Cycle to Work scheme
  • Subsidised dining at our onsite restaurants
  • Free tea and coffee
  • Discount at the Glyndebourne shop
  • Free on-site parking
  • Free minibus service to and from Lewes train station and Ringmer
  • Discount at various highstreet retailers through the Glyndebourne benefits hub

How to Apply

Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

To help us monitor the effectiveness of our commitment to diversity and inclusion and our supporting policies and procedures, we ask all job applicants to complete our anonymized and confidential Equal Opportunities monitoring form .

Please then apply by email, sending your CV and covering letter, to recruitment@glyndebourne.com. Please note, candidates must be able to provide evidence of their right to work in the UK.

Applications will be reviewed as they arrive

Interviews: This will be a two-round process involving interviews and a task.

As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this or if you would like this advert sent to you in a larger or dyslexia friendly font then please contact a member of the HR team at recruitment@glyndebourne.com.

 Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website.

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